Use my 3 Easy Steps below.
It's easy to do and will assist you in determining who is the best virtual assistant/secretary for your business.
As a business owner you undoubtedly have a plethora of tasks you need to accomplish to maintain your business; here are 10 main tasks you probably accomplish within a normal business week(some are administrative; some are marketing and sales):
- Service clients (the focus of your business product or service)
- Invoicing (generating, labeling and mailing)
- Follow up with billing (unpaid invoices, late payments, etc.
) - Bookkeeping
- Purchase supplies
- Manage inventory
- Sales and generating new clients
- Marketing (new ads, brochures, etc.
) - Update Website
- Research industry competitors
Try to avoid middle of the road (5 and 6) rankings.
Really get honest and give the task a definitive ranking.
Step 2: Following the chart below will determine which tasks you delegate: Items scoring 1-4: Clearly you don't enjoy this - delegate it to your VA Items scoring 2-7: Not your favorite task - delegate 1 or 2 tasks; evaluate your new additional time against the cost of the VA Items scoring 8-10: Keep this on your plate.
You've freed up time by assigning those other tasks to your virtual office assistant Step 3: When you interview any virtual office assistant, ask her/him to rank how much they enjoy the above tasks you just rated.
You'll find the right VA will enjoy those tasks you don't enjoy as much.
Hiring the right virtual office assistant will yield valuable time for you.
You'll find that you are able to stay focused on the things you enjoy doing to enhance your business, while your virtual secretary/administrative assistant is tackling all those important, but not your favorite, tasks.