The function of a company secretary in a business enterprise is as essential as the function of the arteries and veins in the heart. Her role is indispensable and is perhaps one of the most important roles any individual can play in an organization. Where there are no paid staff members in a certain company, the secretary usually carries out all the duties of keeping meetings organized and timed, maintaining records, endorsing legal requirements, and responding to committee correspondence. In short, the role of a company secretary is a serious one and can be very time-consuming.

When searching for a secretary, there is a wide range of skills and qualities you need to look for in one.

A good company secretary:

Is systematic and has a good eye for detail.
Is well-organized.
Is impartial in every proceeding.
Has complete knowledge and experience of company procedures.
Has a good relationship with the Chairperson.
Promptly deals with committee correspondence.
Ensures the minimal number of officers required to attend meetings are met.
Brings necessary materials to meetings and makes sure each member receives a copy.

Furthermore, a good company secretary:

Does not ignore correspondence.
Does not come to meetings late.
Does not keep information to herself.
Does not organize meetings at the eleventh-hour.
Does not go to meetings unprepared.

How Do You Select a Good Secretary?

Finding a good secretary requires a lot of patience. One way to look for one is through recommendations. Now, you can't always rely on other people's experiences, but it can give you an idea on what to watch out for when in search of a company secretary. When searching for a firm, make sure you select one that's affiliated to top secretarial firms around the globe. Large secretarial firms are always careful with their dealings, which means you can expect them to offer you the best service they can give at least 99% of the time. It's true that larger firms are a bit more expensive than smaller ones, but that is only because when it comes to secretarial services, you often get what you pay for.

You can always settle for the first firm you find regardless of whether it's a small firm or a large one. However, you will have a higher chance of ending up with a secretary that can perfectly meet your requirements if you take time to research and find the best secretarial firm around.

If there is one good place to start when searching for a secretarial firm, it's the World Wide Web. Today, large secretarial firms take advantage of the internet in promoting their services. You can now find secretarial services online with just a few clicks of a button. Secretarial firms that have their own websites are easier to evaluate because they usually have all their details posted online. Spending a few minutes on their website alone is enough to give you an idea on their level of professionalism.