As business turned international, companies gained access to attractive markets with billions of dollars and millions of customers in there.
With the development of the Internet exchange of information has become a formality.
For this reason employees in various companies have to handle huge amounts of information, important commercial and financial documents among them.
It is not a secret that contracts, financial documents and invoices never stay the same.
Business environment changes& so do commercial documents.
It often happens that up to a dozen of business docs are based on one ancestor document and thus they contain only minor differences in changes which, however, may turn things upside down and totally change subject matter.
Comparison of business documents does not tolerate any mistake as such mistakes may cost huge money.
That's why office clerks, document officers, junior lawyers and other employees working with information are in a great need of an effective file comparison tool.
This especially concerns those who work with financial information, like reports, data sheets invoices etc.
Comparison of invoices can become a nightmare if they have the same structure and are issued for the same services or products but contain various figures.
One mistake, one extra comma or one extra figure may cause serious problems for those who sign these documents and seal them with a stamp.
Forget about manual comparison when it comes to import and business and commercial documents.
Automated file comparison software is exactly what you need.
Moreover, if you often have to review, compare and contrast financial documents full of figures and dates you will need advanced features to make your comparison fast, effective and even enjoyable.
So, what features an effective file compare solution must have? Perhaps, the first thing one should pay attention to is comparison mode, or the way changes are highlighted.
If documents differ greatly then line by line or perhaps word by word comparison would suit the best.
However, if financial documents are pretty much the same and contain only minor amendments and differences than char by char comparison is exactly what you need.
Thus, make sure that the software you're about to buy has several comparison methods which can be used depending on compared texts and your goals.
A user should be able to choose both comparison methods and colors/styles used to highlight differences.
Comparison of figures, of prices and amounts can be a daunting task.
Indeed, it is very easy to get lost in figures.
An effective file compare software will usually show difference in number not only by highlighting it with different color, but also by showing this difference in numerical or percentage way.
Thus, it will be easy to track changing prices and amount of bills.
With such a feature file compare software becomes an easy to use analytical tool, as a customer will be provided with advanced information on differences between bills, invoices, price lists and other financial documents.
Finally, an effective file compare solution must have a powerful reporting and commenting feature that makes it a great communication and analytical tool.