- 1). Select a student chairperson and form an organizing committee with the teacher or administrator in charge of class or school activities. Discuss budget, decorations, menu, safety and entertainment. Brainstorm fund-raising and theme ideas. See 381 Plan a Fund-Raising Event and 373 Plan an Organizational Meeting.
- 2). Create a budget and choose a theme. If you have room in your budget, you can purchase a prom kit from various catalogs, but they can be pricey and require assembly. Build your own or check out options at a party rental company.
- 3). Find a venue and book it, sometimes as far as a year in advance. Bring a checklist with you to determine the following: How is the venue's sound capability? Can it handle a large band? Is there adequate parking? Are food, decorations and security included? Be sure to get a specific price quote. Some sites will include security, but in most cases you must provide your own.
- 4). Have committee members listen to at least three bands or DJs before hiring one. The band should play several styles of music. If you decide to go with a DJ, ask what the fee includes. Make sure the DJ has an up-to-date music library. Ask for and call references. Get everything in writing, including time, date, location and the names of the DJ or band musicians. Confirm that the band or DJ has liability insurance. See 335 Hire a Band.
- 5). Hire a caterer and photographer as soon as you set the prom date. Read 330 Hire a Photographer and 331 Hire a Caterer.
- 6). Brainstorm decorating and invitation ideas. Surf the Web for ideas and consult with art teachers. Make mood-creating scenery and lighting a priority.
- 7). Order invitations, tickets and any extras such as programs about three months before the prom. To cut costs, make your own invitations (for online sources, type "invitation kits" into a search engine) and tickets. Mail invitations and start selling tickets six weeks in advance.
- 8). Publicize the prom by hanging posters around the school about three months in advance. See 372 Publicize an Event.
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