- 1). Open with a friendly greeting and immediately state the day, time and place of the meeting. Follow up with the purpose of the meeting and who is expected to attend.
- 2). Explain how the subject matter of the meeting will directly affect your employees. Place the topic in terms your employees can relate to, such as sales numbers or an expected upcoming busy season.
- 3). Conclude the letter with an explanation of any arrangements employees should make to attend the meeting. Direct them how to get coverage for their normal duties if the meeting will directly interfere with their day-to-day tasks. Thank your employees and sign off with your name.
- 4). Open your company listserv and select the e-mail addresses of every employee you need to attend the meeting. Click send.
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